Terms and Conditions These form part of our contract and are accepted fully when booking your event

Confirming a booking

Confirming a booking: To confirm your booking we ask for written confirmation, signed terms and conditions and a non-refundable £500.00 deposit including VAT. This can be paid by cheque (payable to Wild Gastro Ltd), or by BACS.

Deposits and final numbers: Three months before your event we require approximate numbers, confirmed menus, drinks and general arrangements to have been made. A deposit of 50% is required at this time. Final numbers are required 14 days prior to your event. The remaining balance is required 14 days prior to the event, based on your final numbers. The final invoice will be based on these numbers or the actual attendance, whichever is the greater.

Invoice Payment: terms are 30 days of the invoice date. Interest may be charged for late payment.

Marquees & Private Events

Wild Gastro can supply everything required to hold an event in any outdoor space, however if you decide to supply some of these services yourself, we require certain things to be organised to ensure the health and safety of our staff.

Marquees and requirements for private events You, the client must supply a good, clean water supply, an adequate electricity supply, lighting in the kitchen area and outside lighting to the catering area. Good access and parking is required for a minimum of two vehicles for loading and unloading of equipment and food throughout the event. The marquee must have emergency lighting over exit points and adequate lux levels to illuminate the marquee in the event of an emergency along with suitable and sufficient fire extinguishers. For an event with over 150 guests we would require a skip hired for the disposal of rubbish. Power sockets should be capable of drawing a minimum of 4kW. We will confirm how many power sockets and trestle tables are required for your event.

The minimum size requirement for a service tent would be 9m x 6m. If there will be more than 200 guests a 12m x 9m tent will be required. 

Changes and cancelations

We reserve the right for up to 14 days prior to your event to amend food and drink prices quoted to cover any exceptional increases in cost (eg unpredictable inflation of raw ingredient cost).

If items of Wild Gastro's Property are lost, damaged or broken at your event by your guests you will be subject to a nominal charge to cover the cost of their replacement.

Cancellations In the unfortunate event of you having to cancel your booking, Wild Gastro reserves the right to retain all deposits paid to date. We therefore recommend that you take out insurance to cover against unforeseen circumstances.

The Costs:

(please note that all applicable costs are subject to VAT at 20%)

Food: Please see below for the costs of the different types of food we can supply. We are very happy to quote for bespoke menus if you cannot find exactly what you are looking for. Chefs: All our events except cold buffets and finger food events require at least one chef to prepare the food. The first chef will be a head chef, charged at £35 per hour and subsequent sous chefs will be charged at £25 per hour, for a minimum of four hours. Staff prices vary on public holidays. 

Front of house staff: We can arrange all the staff for your event including barmen, cloakroom staff, and waiters. A Front of house manager will supervise the team. Our managers are charged at £25 per hour and all other staff at £15.50 per hour. Staff prices vary on public holidays. 

Kitchens: For most events we require a kitchen area. This could be your kitchen at home or in the office or we are adept at setting up temporary kitchens in unusual spaces! We can supply all the necessary equipment and will leave the space immaculate when we leave.

Equipment hire: We supply all the furniture, linen, glassware, cutlery and china that you might need, working with a range of suppliers who will deliver and collect the equipment to the event or to us. We can also deliver food on melamine platters that are smart but can be disposed of afterwards to save on hire costs.

Delivery: We normally charge £40 each way for delivery unless the event is within about 25 miles of our kitchen and parking is free.

Drinks: We do not charge corkage and are happy to chill and serve your drinks for you. If you would like us to supply drinks we have a fantastic range of our own soft drinks and cocktails as well as a very well-priced wine list (available on a sale or return basis).